Moving office or opening a new location: the IT checklist

Of everything involved in moving an office, the IT is the part that most often delays opening day, and nearly always for the same reason: the internet connection was ordered too late. Tell us as soon as a move or a new location is a possibility, ideally before you sign the lease, and the rest falls into place.

Before you sign

We check which internet providers serve the address and what speeds they can deliver, because a beautiful unit with only a slow connection is a problem no amount of equipment fixes. We also look at the layout for where network cabling and Wi-Fi access points would go, and whether the building has a suitable place for the equipment.

Six to eight weeks out

Order the internet connection. Business lines regularly take four to eight weeks to install, longer if the building needs new cabling from the street. Decide whether the office needs structured cabling to desks, printers and access points, and book the cabling contractor. Plan the phone system: a cloud phone system moves with you, while a traditional line needs to be ported.

Two to four weeks out

We prepare the firewall, switch and Wi-Fi equipment, configured and tested before move day, and plan the new network to match the old one so computers simply work when they are plugged in. We agree the cutover plan and rollback with you, including the order in which things move and who is on site. Update your address with vendors, on your website and on your Google Business Profile, and tell your card payment provider.

Move day

Equipment is installed and the connection tested before computers arrive. Computers, screens and printers are connected and checked one by one. The old office is left clean: equipment removed, nothing with business data left behind, and the old internet service canceled on the agreed date, not before the new one is working.

The first week

We stay available for the small things that only show up when people start working: a printer in the wrong place, a Wi-Fi dead spot, a desk that needs a longer cable. Your handover documents are updated with the new layout.

Opening a second location

The same steps apply, plus a secure link between the sites so staff can reach shared systems from either, and a decision about whether the second site needs its own printers and equipment or works entirely from the cloud. Moves and new locations are quoted as projects, with the scope and price agreed before work starts. Email hello@bitnode.tech as soon as a move is on the horizon.